The App That Saves Planners 100+ Hours/Year
The Event Check-In App For Event Professionals
Fast, reliable guest check-ins – with no subscriptions, no per-guest fees, and no last-minute panic.
Used for 100-person VIP dinners to 1000+ pax conferences.
Trusted by event planners worldwide for
No More Awkward Queues
Speed through check-ins with smart search and one-click check in so guests focus on the event, not the line.
1-tap check-in by name, company, or QR code
Smart search finds guests in 3 keystrokes (even with typos)
Sync across 10+ iPads—real-time updates, no double-counting.
Check-In That Feels Tailor-Made
Because first impressions should match your brand’s standards
Scan unique QR codes— generated for each guest.
Name Badges —pre-print labels or instantly print them onsite with names, companies, QR codes, or VIP markers.
Discreet guest notes & custom fields – flag allergies, media status, or private reminders (e.g., ‘Greet by last name only’) for exclusive service.
Ready for the Unexpected
Because Even Perfect Plans Need a Backup
Offline mode keeps check-ins running (Wi-Fi down? No panic).
Add Walk-ins on the spot in seconds.
Instant team sync – your team can always see the total number of check ins, who’s arrived and who’s missing.
Merge Guest Lists in 2 Clicks
Even at the Last Minute
Upload Excel/CSV files from any stakeholder—agencies, clients, or venues—no manual copy-pasting.
Flexible formatting: Use first/last name fields or full-name columns – we adapt to your list.
Perfect for 11th-hour adds: Update your check-in list 5 minutes before doors open.
Check-in was smooth! We originally planned for 10 counters for our 800 guests but ended up using only 5.
Grace Thompson, Event Coordinator, The University of Queensland (UQ)
Transform your event experience.
More Solutions
RSVP & Forms
Customize the registration form to meet your event needs, pre-fill guest details, and easily download reports.
Manage Event Guest List
Easily manage guest lists with set quotas, create effective invitation emails, and track responses to ensure high participation for efficient event planning.
Reports & Dashboard
Gain a complete overview of guest registration status before, during, and after the event, with the ability to download results and dashboards for easy analysis.
Try Check-in Pax for free
Sign up to explore the Check-in Pax features, including guest list management, on-site check-in, and comprehensive reporting to evaluate your event performance.
Frequently asked questions
What does the free trial include?
You can use Check-in Pax including all functionality for up to 20 guests during your free trial.
Can I upload multiple guest lists?
Yes, you can create and upload multiple guest lists for e.g. clients, staff, VIPs or any other group of guests.
Do I get a report afterwards?
Yes, the system provides real-time data and you can download the final report as an excel file at any time as well as after the event.
Are there any limits on guests, users, and devices i can use?
There are no limits of how many guests you can upload and you can create unlimited team members to manage your event. There are furthermore no limits on device logins (iPads, phones and laptops).
Can I use the App to scan QR codes?
Yes, Check-in Pax has an inbuilt QR Code reader to scan your external QR codes. For more information about QR code generation and how we can assist, please refer to our resource center here.
What kind of support do you provide?
The App is very intuitive and easy to use. If you have questions you can contact us via chat and email or arrange a call with your account manager. For complex events we offer the option to book a dedicated support manager for an additional service charge.
What if I lose internet connection during my event?
Check-in Pax has full offline capability which means that if you lose internet signal, you can still search for guests, add guests, check-in guests or scan QR codes. However, to sync your check-in statistics you must reconnect to the internet with your device before logging out.
I have very strict data protection guidelines. Can I delete all my guest list data after the event?
Yes, we are fully aware that different events have different requirements. Check-in Pax allows you to delete all guest data from all servers 24 hours after your event. This process can not be reversed.
